Vision-first proposal engine

Turn a 300-page RFP
into a winning bid by Friday.

TenderOS reads every page of the RFP — scans, stamps, BOQ tables — extracts every requirement and deadline, grades your eligibility against your knowledge base, and drafts an evidence-cited proposal your team finishes in a real-time editor. Built for serious bid teams in energy, construction, defence, health, and IT.

Start a 14-day trialSee how it worksBook a 20-min demo
14.7×
faster first draft
92%
requirements auto-mapped
0
copy-paste from old bids
rfp-bundle.pdf · 214 pages · vision pipeline
live
  1. 1
    Page rendering
    214 pages → vision-grade PNGs
  2. 2
    Vision extraction
    Tables, stamps, signatures, scans
  3. 3
    Compliance matrix
    Every "shall" + readiness score
  4. 4
    Cited draft
    Grounded by KB, locked to citations
Rendering page 0 of 214 to a vision-grade PNG.
All evidence carries a page citation
Elapsed 4m 31s · cost $0.62
Built for tender teams across
  • Renewable energy & EPC
  • Construction & infrastructure
  • Defence & security
  • Health & life sciences
  • Government IT
  • Logistics & supply
Workflow

From a 214-page RFP to a citation-locked draft in hours, not weeks.

Four stages, all running inside one workspace. No Word, no scattered spreadsheets, no last-minute WhatsApp threads.

  1. 01

    Upload the RFP

    Drop the PDF or a whole bundle. Vision-first parsing handles scans, signatures, BOQ tables, stamps, and floorplans on the same pass.

    PDF
    rfp-bundle.pdf
    214 pages · 38.4 MB
    Parsed
    XLS
    bid-form.xlsx
    4 sheets · 612 KB
    Reading
    ZIP
    annexures.zip
    7 files · 12.1 MB
    Queued
  2. 02

    Compliance matrix appears, automatically

    Every "shall", "mandatory" and "must" is extracted and scored against your knowledge base. Gaps become tasks before you even open the editor.

    RefRequirementStatus
    • R-001PEC C-A registrationMet
    • R-002Audited financials, 3yrsMet
    • R-003Similar projects ≥ Rs 200MPartial
    • R-004OEM 10yr inverter warrantyGap
  3. 03

    Agents draft section by section

    Specialist agents draft each section, cite the source, verify the requirement, then hand off to your bid manager for a polish pass.

    §4.2 — Project approachWriting

    We propose a turn-key on-grid PV system[p.42] engineered by our in-house team and commissioned within 18 weeks[KB].

    agent · section-writermodel · sonnet
  4. 04

    Polish in the editor, submit with proof

    Multiplayer Tiptap editor, AI co-pilot inline, citation panel on the right, full audit log. Export to DOCX or PDF in one click.

    SAATRK3 editors liveReady to submit
    • Export · DOCX✓ generated
    • Export · sealed PDF✓ generated
    • Audit log214 events
Product

Everything a winning bid needs, in one workspace.

Vision, retrieval, drafting, collaboration, evidence. Designed so your bid manager can answer the only question that matters: "are we ready?"

Vision-first RFP intake

Stamps, signatures, BOQ tables, floorplans — extracted by Claude Sonnet vision, not flaky OCR. Every fact carries a page citation that survives all the way to the final PDF.

  • Scans + digital text on the same pipeline
  • Auto-classifies each page (text, table, drawing, scan)
  • Cost-tiered: Haiku triage → Sonnet only where needed
Vision pipeline · page 142 of 203live
Cover·
match
Eligibility · §3·
AI
BOQ · §6.2·
Drawings · A-04·
Extracted: BOQ line 17 · 600 kWp on-grid PV · supply & install

Compliance matrix, auto-built

We extract every shall, must, and mandatory clause, score your readiness against the knowledge base, and surface gaps as assignable tasks before the editor even opens.

  • Clause-level traceability with page citations
  • Met / Partial / Gap states with evidence links
  • Diff against prior bids for repeat clients
Compliance · RFP-2026-014287% ready
58
Met
6
Partial
3
Gap
Heads-up: OEM warranty letter (R-004) is the only critical-path gap. Assigned to Anum K.

Agentic drafting

Outline, draft, cite, verify, polish — specialist agents collaborate in a loop until each section is grounded and compliant.

Real-time collaborative editor

Microsoft-Word-style writing with multiplayer cursors, suggestions, comments, and an AI co-pilot. Right in your browser.

Procurement-grade trust

ABAC, Postgres RLS, immutable audit log, citation-locked AI output. Your tender data never trains a foundation model.

Plus a knowledge base, evidence search, BOQ assistant, pricing workbench, and a notification rail that keeps the team honest.

Why TenderOS

Built for the messy reality of public procurement.

Generic AI tools don't know what a BOQ is. Manual workflows don't scale. TenderOS is opinionated about what tenders need.

Capability
Manual / Office tools
Generic AI (ChatGPT, Copilot…)
TenderOS
  • Intake
  • Vision parsing of scans, stamps, BOQ tables
    Without forcing your team to retype anything
  • Per-page citations preserved end-to-end
  • Compliance
  • Auto-extracted compliance matrix
  • Readiness scoring against your KB
  • Drafting
  • Cited, verifiable AI output
  • Specialist agents per section
  • Multiplayer real-time editor with AI co-pilot
  • Governance
  • Postgres RLS + ABAC across every row
  • No-training-on-your-data guarantee
  • Immutable audit log of every AI action
  • Outcome
  • Time to first reviewable draft
    3–4 weeks
    5–7 days
    hours
  • Bids your team simply skips per quarter
    6–10
    4–7
    0
Security & trust

Procurement-grade trust from day one.

Tender data is sensitive — pricing, partner agreements, key personnel CVs. We built TenderOS so even our own team needs a reason to touch your tenant.

  • SOC 2 Type II in progress; evidence pack available under NDA.
  • Hosted on AWS, data-residency in your region of choice.
  • No training on your data — ever, by any party.

ABAC + Postgres RLS

Every row carries an org & resource attribute. Even a bad query cannot leak across tenants — the database itself refuses.

Encrypted in transit & at rest

TLS 1.2+ for every byte, AES-256 at the storage layer, KMS-managed keys with annual rotation.

SSO / SAML / SCIM

Bring Okta, Azure AD, Google Workspace, or any SAML 2.0 IdP. Provisioning and de-provisioning automated.

No training on your data

Your prompts and uploads are never used to train any model — ours or a vendor's. Bedrock is configured with opt-out.

Immutable audit log

Every AI action, edit, export, and access is recorded. SOC-2-style audit log is queryable and exportable.

BYO AWS account

On Enterprise, run the AI on your own Bedrock keys in your own AWS account. Spend, logs, residency all stay yours.

Customers

What bid teams say after their first month.

“The vision pipeline parsed a 214-page RFP in under five minutes. Our bid manager could see the compliance gaps on a Tuesday morning instead of a Friday night.”
Head of Proposals
Renewable energy EPC
Energy
“We stopped declining tenders because the team didn't have time. The citation-locked drafts mean our reviewers spend an hour on a section that used to take three days.”
Director of Bids
Infrastructure & construction
Construction
“Our legal team approved TenderOS faster than any vendor we've onboarded in five years. ABAC, RLS, no model training on our data, full audit log — they had nothing to push back on.”
CIO
Public-sector IT integrator
IT

Names withheld at the customers' request, until they win the live bids they are running on TenderOS.

Pricing

Priced in Rupees. Sized to your bid desk, not to tokens.

AI compute, storage and multiplayer collaboration are all included up to a fair-use cap. USD equivalents shown for reference — we invoice in PKR against a purchase order, no card required.

Starter

For small bid teams running a handful of tenders per quarter.

PKR 149,000/ month · ~ $530
Talk to sales
  • 8 tenders per month, unlimited revisions
  • 5 seats included · PKR 15,000 / seat after
  • 10 GB knowledge base (CVs, projects, JVs)
  • Vision-first parsing up to 1,500 pages / mo
  • Fair-use AI cap: $80 / month included
  • Email + WhatsApp support (Karachi hours)

Growth

Most chosen

For tender desks shipping a bid every week.

PKR 449,000/ month · ~ $1,600
Book a demo
  • 30 tenders per month, unlimited revisions
  • 15 seats included · PKR 12,000 / seat after
  • 50 GB knowledge base with hybrid search
  • Vision parsing up to 10,000 pages / mo
  • Specialist agents + multiplayer editor + Copilot
  • SSO/SAML, ABAC, full audit log
  • Fair-use AI cap: $250 / month included
  • Dedicated CSM + priority response

Enterprise

For groups bidding across multiple subsidiaries.

From PKR 1.2M/ month
Contact us
  • Unlimited tenders (fair-use), unlimited seats
  • Multi-tenant org tree with central KB
  • Custom data residency (AWS region or PTCL DC)
  • BYO AWS Bedrock account & IAM
  • SOC 2-style evidence pack, MSA, DPA
  • On-prem connectors (SharePoint, S3, GDrive)
  • White-glove onboarding + procurement enablement

Per-seat or per-bid licensing available.

All plans include unlimited reviewers, citation locking, SOC 2-style audit log, and TLS 1.2+ / AES-256 encryption. Trial available with a real RFP of yours.

FAQ

Questions procurement teams ask us first.

  • Does TenderOS replace my bid manager?
    No. We replace the typing, the citation hunting, and the compliance-matrix spreadsheet. Your bid manager spends their time on strategy, pricing, and relationships, which is what they should have been doing all along.
  • How is the vision pipeline different from regular OCR?
    Regular OCR turns pixels into characters and stops there. Our pipeline renders each page to an image, classifies the layout, then routes scans and tables through Claude vision so signatures, stamps, BOQ structure, and floorplans become structured data — not a wall of broken text.
  • Will the AI hallucinate numbers into our bid?
    Every drafted sentence is grounded by a retrieval pass and locked to a citation. Sections cannot be marked "ready" until every claim has a verified source in your knowledge base or in the RFP itself.
  • Who owns our data, and is it used to train models?
    You own your data. We use AWS Bedrock with no-training enabled; nothing you upload trains any model — ours or a vendor's. Data sits in our isolated tenant in your chosen AWS region, or your own AWS account on Enterprise.
  • Can we bring our own AWS account or model keys?
    Yes, on the Enterprise plan. You can wire TenderOS to your own Bedrock account so spend, logs, and data residency stay entirely on your side.
  • Which file formats do you accept?
    PDF (native or scanned), DOCX, XLSX, PPTX, ZIP bundles, and image folders. We re-render everything to vision-grade PNGs internally so the parsing path is the same regardless of source.
  • Do you support multi-language RFPs?
    Yes. The vision pipeline is language-agnostic; the LLM stack handles English, Urdu, Arabic, French, and Spanish out of the box. Other languages can be enabled per tenant.
  • What happens to our data if we stop using TenderOS?
    You can export every tender, proposal, KB document, and audit log as a zipped DOCX + JSON bundle from your settings. After offboarding, all tenant data is purged from primary storage and backups within 30 days.
Demo

Bring a real RFP. Watch us draft it in front of you.

A 20-minute call on Zoom or Google Meet. We'll parse one of your real tenders and walk you through the compliance matrix, the draft, and the citation panel. No slides, no pitch deck.

Start a 14-day trialBook a demoSee pricing
Next available slots
  • Thu · 26 Jun
    10:00 – 10:20
    PKT
  • Thu · 26 Jun
    16:30 – 16:50
    PKT
  • Fri · 27 Jun
    11:00 – 11:20
    PKT
  • Mon · 30 Jun
    14:00 – 14:20
    PKT

Need a different time? Reply to the demo email with your window — we make it work.